Partner & Exhibit with TxDLA

Gain Visibility on a Year-Round Basis

Year-Round Partnership Highlights

TxDLA has created the following Partner opportunities for companies, organizations and schools to leverage their visibility and connect on a deeper level with our individual members. By becoming a Partner, your brand will be presented to our membership throughout the year!

  • Year-round brand exposure;
  • A platform to showcase your products, services, and publications in front of the distance learning community in Texas and beyond;
  • Networking with distance learning leaders;
  • Exposure to a targeted audience;
  • Enhanced corporate image by showing your support and commitment to the distance learning industry;
  • Prominent recognition at the Annual Conference;
  • Help meeting your marketing objectives;
  • And, much more!

As the largest state non-profit membership association in the U.S. dedicated to the promotion, development and application of distance learning for education and training -- TxDLA is in a unique position to generate awareness to a niche group of individuals within the distance learning community in Texas and surrounding states. Sponsorships with TxDLA provide a cost-effective way to create brand preference, build relationships, and develop planning opportunities with an elite group of influencers in the industry.

 

TxDLA holds 600 Individual Members and 3500 Prospective Mailing List Accounts

  • 60% Higher Education
  • 20% K-12 Education Service Center Coordinators and Campus Technology Directors
  • 10% Corporate Representatives
  • 10% Government/Military and Nonprofit Trainers and Consultants

70% of TxDLA members decide or recommend purchasing.

Ready to Sign Up Now?

Showcase your Product or Service for Education Innovators, Distance or Online Learning.

Partnership Packages

All packages with the exception of the "Basic Vendor Package" includes participation in BOTH the face-to-face event AND the virtual event!

Diamond Partner

$13,000 ($10,000 must be in cash OR $1300 per month in automatic credit card installments)

  • 10 Individual TxDLA Memberships (5 included with conference registrations)
  • Company Logo Displayed on TxDLA Website Home page with Link
  • Company Listing on TxDLA Website Partner page with link
  • One-time New Partner Launch Announcement via Social Media post and E-mail Blast
  • Opportunity to submit 6 announcements or events throughout the year about your organization or product for TxDLA to promote and share on all social media channels (Facebook, LinkedIn, Twitter and Instagram).
  • Opportunity to deliver 3 webinars throughout the year, promoted by TxDLA to its membership on a mutually agreed upon topic.
  • Potential to work with TxDLA leadership and members to form partnerships, develop case studies, white papers, surveys and other consultative type activities considered on a case by case basis.
  • 33% discount for any employees wishing to complete TxDLA’s Digital Accessibility Certification Course ($200 off full price)
  • Choice of Opening or Closing Keynote Speaker Sponsorship (1st come, 1st served) including introduction of the speaker in front of entire conference audience and a 5-minute spotlight. 
  • Co-sponsor at the Exhibit Hall Grand Opening Reception AND the Dinner/Party night with logo on signage. 
  • Double Exhibit Booth Package* in prime location  
  • Five (5) complimentary conference registrations (additional registrations are $250 each) 
  • Opportunity to participate as a panelist (with other vendors) during a general session. Topic will be selected by the program committee and be of general interest to our entire audience.
  • Opportunity to be a “lunch host” sponsor for a smaller audience subset, along with a opportunity to present a 20-minute engaging activity or demo during the lunch.  
  • Choice of One Breakout Session Exclusive Sponsorship including introduction of the speaker, serve as moderator of the session, 1-minute spotlight and logo displayed on the mobile app session listing. (**please note that the session content/presenter is NOT provided by the Sponsor, but the Sponsor selects a session already on the schedule to INTRODUCE/MODERATE.)  
  • Logo recognition on event materials: online (including link to website), e-mail blasts, mobile app on main activity feed and sponsor page, signage and attendee bags 
  • Virtual and Mobile App Sponsor Profile with Logo/Description/Website, Sections for Unlimited Documents, Media, Product Lists
  • Mobile app sponsored post in activity feed  
  • Mobile app push notification of sponsored event to attendees  
  • List of Preregistrants who agree to be contacted (e-mailed 1 week before the conference)  
  • List of Final Attendees who agree to be contacted (e-mailed following the conference) 
  • Conference Bag Stuffer AND/OR Free Trial Offer: Opportunity to provide small promotional item in attendee bags and/or provide a free trial for your product to all members
  •  
  • Choice of One Virtual Keynote Speaker (General Session) Exclusive Sponsorship (1st come, 1st served) including introduction of the speaker in front of entire conference audience and a 2-minute spotlight and logo displayed on the session listing. 
  • Choice of One Virtual Breakout Session Exclusive Sponsorship including introduction of the speaker, serve as moderator of the session, 1-minute spotlight and logo displayed on the session listing. . (**please note that the session content/presenter is NOT provided by the Sponsor, but the Sponsor selects a session already on the schedule to INTRODUCE/MODERATE.) 
  • Opportunity to participate as a panelist (with other vendors) during a general session. Topic will be selected by the program committee and be of general interest to our entire audience.
  • 5 Complimentary Individual Virtual Conference Registrations (additional registrations are $100 each) 
  • Virtual and Mobile App Sponsor Profile with Logo/Description/Website, Sections for Unlimited Documents, Media, Product Lists 
  • Virtual Profile Includes Ability to Connect with Attendees for One-on-One Video Calls 
  • Virtual Profile is Live on the Conference Platform for 24-hours/day for 12 months and Viewable by both Live and Future On-Demand Participants 
  • Virtual and Mobile App Post in Activity Feed 
  • Logo Recognition in Townhall (Landing Page) of Virtual Platform 
  • Logo Recognition on Conference Website and E-mail Blasts 
  • Opportunity for Virtual Raffle Prize Promotion 
  • List of Pre-Registrants who agree to be contacted (e-mailed 1 week before the conference) 
  • List of Final Attendees who agree to be contacted (e-mailed following the conference) 
  • One Complimentary Registration to Fall Leadership Workshop (2022)
  • Listing on Signage as a Diamond Partner

Platinum Partner

$10,000
($10,000 or $1000 per month in automatic credit card installments)

  • 8 Individual TxDLA Memberships (4 included with conference registrations)
  • Company Logo Displayed on TxDLA Website Home page with Link
  • Company Listing on TxDLA Website Partner page with link
  • One-time New Partner Launch Announcement via Social Media post and E-mail Blast
  • Opportunity to submit 5 announcements or events throughout the year about your organization or product for TxDLA to promote and share on all social media channels (Facebook, LinkedIn, Twitter and Instagram).
  • Opportunity to deliver 2 webinars throughout the year, promoted by TxDLA to its membership on a mutually agreed upon topic.
  • Potential to work with TxDLA leadership and members to form partnerships, develop case studies, white papers, surveys and other consultative type activities considered on a case by case basis.
  • 25% discount for any employees wishing to complete TxDLA’s Digital Accessibility Certification Course ($150 off full price)
  • Choice of General Session Panel Discussion or Annual Business Meeting Sponsorship (1st come, 1st served) including introduction of the speaker in front of entire conference audience and a 3-minute spotlight as well as logo on signage. 
  • Four (4) complimentary conference registrations  (additional registrations are $250 each) 
  • Exhibit Booth Package* in prime location  
  • Opportunity to participate as a panelist (with other vendors) during a general session. Topic will be selected by the program committee and be of general interest to our entire audience.
  • Opportunity to be a “lunch host” sponsor for a smaller audience subset, along with a 20-minute interactive activity or demo during the lunch.  
  • Choice of One Breakout Session Exclusive Sponsorship including introduction of the speaker, serve as moderator of the session, 1-minute spotlight and logo displayed on the mobile app session listing. (**please note that the session content/presenter is NOT provided by the Sponsor, but the Sponsor selects a session already on the schedule to INTRODUCE/MODERATE.)  
  • Logo recognition on event materials: online (including link to website), e-mail blasts, mobile app on sponsor page, signage and attendee bags 
  • Virtual and Mobile App Sponsor Profile with Logo/Description/Website, Sections for Unlimited Documents, Media, Product Lists 
  • Mobile app sponsored post in activity feed  
  • Mobile app push notification of sponsored event to attendees  
  • List of Preregistrants who agree to be contacted (e-mailed 1 week before the conference)  
  • List of Final Attendees who agree to be contacted (e-mailed following the conference)  
  • Conference Bag Stuffer AND/OR Free Trial Offer: Opportunity to provide small promotional item in attendee bags and/or provide a free trial for your product to all members
  • Choice of Four (4) Breakout Session Exclusive Sponsorships including introduction of the speaker, serve as moderator of the sessions, 1-minute spotlight and logo displayed on the session listings. . (**please note that the session content/presenter is NOT provided by the Sponsor, but the Sponsor selects a session already on the schedule to INTRODUCE/MODERATE.)
  • Opportunity to participate as a panelist (with other vendors) during a general session. Topic will be selected by the program committee and be of general interest to our entire audience.
  • 4 Complimentary Conference Registrations (additional registrations are $100 each)
  • Virtual and Mobile App Sponsor Profile with Logo/Description/Website, Sections for Unlimited Documents, Media, Product Lists
  • Virtual Profile Includes Ability to Connect with Attendees for One-on-One Video Calls
  • Virtual Profile is Live on the Conference Platform for 24-hours/day for 12 months and Viewable by both Live and Future On-Demand Participants
  • Virtual and Mobile App Post in Activity Feed
  • Logo Recognition on Conference Website and E-mail Blasts
  • Opportunity for Virtual Raffle Prize Promotion
  • List of Pre-Registrants who agree to be contacted (e-mailed 1 week before the conference)
  • List of Final Attendees who agree to be contacted (e-mailed following the conference)
  • One Complimentary Registration to Fall Leadership Workshop (2022)
  • Listing on Signage as a Platinum Partner

Gold Partner

$7,000
($7,000 or $700 per month in automatic credit card installments)

  • 6 Individual TxDLA Memberships (3 include with conference registrations)
  • Company Logo Displayed on TxDLA Website Home page with Link
  • Company Listing on TxDLA Website Partner page with link
  • One-time New Partner Launch Announcement via Social Media post and E-mail Blast
  • Opportunity to submit 4 announcements or events throughout the year about your organization or product for TxDLA to promote and share on all social media channels (Facebook, LinkedIn, Twitter and Instagram).
  • Opportunity to deliver 1 webinar throughout the year, promoted by TxDLA to its membership on a mutually agreed upon topic.
  • Potential to work with TxDLA leadership and members to form partnerships, develop case studies, white papers, surveys and other consultative type activities considered on a case by case basis.
  • 15% discount for any employees wishing to complete TxDLA’s Digital Accessibility Certification Course ($90 off full price)
  • Choice of Breakfast or Regional Groups Lunch Sponsorship (1st come, 1st served) OR in-kind equipment with logo on signage.
  • Three (3) complimentary conference registrations (additional registrations are $250 each)
  • Exhibit Booth Package* in prime location
  • Opportunity to be a “lunch host” sponsor for a smaller audience subset, along with a 20-minute interactive activity or demo during the lunch.
  • Opportunity to participate as a panelist (with other vendors) during a general session. Topic will be selected by the program committee and be of general interest to our entire audience.
  • Choice of One Breakout Session Exclusive Sponsorship including introduction of the speaker, serve as moderator of the session, 1-minute spotlight and logo displayed on the mobile app session listing. (**please note that the session content/presenter is NOT provided by the Sponsor, but the Sponsor selects a session already on the schedule to INTRODUCE/MODERATE.)
  • Logo recognition on event materials: online (including link to website), e-mail blasts,  mobile app on sponsor page, and signage
  • Virtual and Mobile App Sponsor Profile with Logo/Description/Website, Sections for Unlimited Documents, Media, Product Lists
  • Mobile app sponsored post in activity feed
  • List of Preregistrants who agree to be contacted (e-mailed 1 week before the conference)
  • List of Final Attendees who agree to be contacted (e-mailed following the conference)
  • Conference Bag Stuffer AND/OR Free Trial Offer: Opportunity to provide small promotional item in attendee bags and/or provide a free trial for your product to all members
  • Choice of Three (3) Breakout Session Exclusive Sponsorships including introduction of the speaker, serve as moderator of the sessions, 1-minute spotlight and logo displayed on the session listings. . (**please note that the session content/presenter is NOT provided by the Sponsor, but the Sponsor selects a session already on the schedule to INTRODUCE/MODERATE.)
  • Opportunity to participate as a panelist (with other vendors) during a general session. Topic will be selected by the program committee and be of general interest to our entire audience.
  • 3 Complimentary Conference Registrations (additional registrations are $100 each)
  • Virtual and Mobile App Sponsor Profile with Logo/Description/Website, Sections for Unlimited Documents, Media, Product Lists
  • Virtual Profile Includes Ability to Connect with Attendees for One-on-One Video Calls
  • Virtual Profile is Live on the Conference Platform for 24-hours/day for 12 months and Viewable by both Live and Future On-Demand Participants
  • Virtual and Mobile App Post in Activity Feed
  • Logo Recognition on Conference Website and E-mail Blasts
  • Opportunity for Virtual Raffle Prize Promotion
  • List of Pre-Registrants who agree to be contacted (e-mailed 1 week before the conference)
  •  
  • 50% Discount Off One Registration to Fall Leadership Workshop (2022)
  • Listing on Signage as a Gold Partner

Silver Partner

$4,000
($4,000 or $400 per month in automatic credit card installments)

  • 4 Individual TxDLA Memberships (2 include with conference registrations)
  • Company Logo Displayed on TxDLA Website Home page with Link
  • Company Listing on TxDLA Website Partner page with link
  • One-time New Partner Launch Announcement via Social Media post and E-mail Blast
  • Opportunity to submit 2 announcements or events throughout the year about your organization or product for TxDLA to promote and share on all social media channels (Facebook, LinkedIn, Twitter and Instagram).
  • Potential to work with TxDLA leadership and members to form partnerships, develop case studies, white papers, surveys and other consultative type activities considered on a case by case basis.
  • 10% discount for any employees wishing to complete TxDLA’s Digital Accessibility Certification Course ($60 off full price)
  • Two (2) complimentary conference registrations (additional registrations are $250 each)
  • Exhibit Booth Package*
  • Opportunity to be a “lunch host” sponsor for a smaller audience subset, along with a 20-minute interactive activity or demo during the lunch.
  • Choice of One Breakout Session Exclusive Sponsorship including introduction of the speaker, serve as moderator of the session, 1-minute spotlight and logo displayed on the mobile app session listing. (**please note that the session content/presenter is NOT provided by the Sponsor, but the Sponsor selects a session already on the schedule to INTRODUCE/MODERATE.)
  • Logo recognition on event materials: online (including link to website), e-mail blasts, printed mini program, mobile app on sponsor page, and signage
  • Virtual and Mobile App Sponsor Profile with Logo/Description/Website, Sections for Unlimited Documents, Media, Product Lists
  • Mobile app sponsored post in activity feed
  • List of Preregistrants who agree to be contacted (e-mailed 1 week before the conference)
  • List of Final Attendees who agree to be contacted (e-mailed following the conference)
  • Conference Bag Stuffer AND/OR Free Trial Offer: Opportunity to provide small promotional item in attendee bags and/or provide a free trial for your product to all members
  • Choice of Two (2) Breakout Session Exclusive Sponsorships including introduction of the speaker, serve as moderator of the sessions, 1-minute spotlight and logo displayed on the session listings. . (**please note that the session content/presenter is NOT provided by the Sponsor, but the Sponsor selects a session already on the schedule to INTRODUCE/MODERATE.)
  • Opportunity to participate as a panelist (with other vendors) during a general session. Topic will be selected by the program committee and be of general interest to our entire audience.
  • 2 Complimentary Conference Registrations (additional registrations are $100 each)
  • Virtual and Mobile App Sponsor Profile with Logo/Description/Website, Sections for Unlimited Documents, Media, Product Lists
  • Virtual Profile Includes Ability to Connect with Attendees for One-on-One Video Calls
  • Virtual Profile is Live on the Conference Platform for 24-hours/day for 12 months and Viewable by both Live and Future On-Demand Participants
  • Virtual and Mobile App Post in Activity Feed
  • Opportunity for Virtual Raffle Prize Promotion
  • Logo Recognition on Conference Website and E-Mail Blasts
  • List of Pre-Registrants who agree to be contacted (e-mailed 1 week before the conference)
  • List of Final Attendees who agree to be contacted (e-mailed following the conference)
  • 25% Discount Off One Registration to Fall Leadership Workshop (2022)
  • Listing on Signage as a Silver Partner

Accessibility Partner

$4,000 ($4,000 OR $400 per month in automatic credit card installments)

  • 4 Individual TxDLA Memberships (1 include with conference registration)
  • Company Logo Displayed on TxDLA Website Home page with Link
  • Company Listing on TxDLA Website Partner page with link
  • One-time New Partner Launch Announcement via Social Media post and E-mail Blast
  • Opportunity to submit 1 announcement or event throughout the year about your organization or product for TxDLA to promote and share on all social media channels (Facebook, LinkedIn, Twitter and Instagram).
  • Potential to work with TxDLA leadership and members to form partnerships, develop case studies, white papers, surveys and other consultative type activities considered on a case by case basis.
  • 15% discount for any employees wishing to complete TxDLA’s Digital Accessibility Certification Course ($90 off full price)
  • First come, first served on date selection, usually offered 3-4 times per year
  • Company logo and link displayed on Certification page when course is open for registration
  • Logo and recognition as Course Sponsor on all promotional e-mails (distributed to all members and prospective members as well as social media)
  • Logo and recognition as Course Sponsor within the learning management platform used by course participants
  • Opportunity for a 3-minute verbal introduction of your organization as the sponsor during the online course (prerecorded)
  • List of participants who agree to be contacted
  • One (1) complimentary conference registration
  • Logo recognition on event materials: online (including link to website), e-mail blasts, printed mini program, mobile app on sponsor page, and signage
  • Virtual and Mobile App Sponsor Profile with Logo/Description/Website, Sections for Unlimited Documents, Media, Product Lists
  • Mobile app sponsored post in activity feed
  • List of Final Attendees who agree to be contacted (e-mailed following the conference)
  • Conference Bag Stuffer AND/OR Free Trial Offer: Opportunity to provide small promotional item in attendee bags and/or provide a free trial for your product to all members
  • PLEASE NOTE: There is NO BOOTH INCLUDED at the Conference for this package.
  • 1 Complimentary Conference Registration (additional registrations are $100 each)
  • Virtual and Mobile App Sponsor Profile with Logo/Description/Website, Sections for Unlimited Documents, Media, Product Lists
  • Virtual Profile Includes Ability to Connect with Attendees for One-on-One Video Calls
  • Virtual Profile is Live on the Conference Platform for 24-hours/day for 12 months and Viewable by both Live and Future On-Demand Participants
  • Virtual and Mobile App Post in Activity Feed
  • Opportunity for Virtual Raffle Prize Promotion
  • List of Final Attendees who agree to be contacted (e-mailed following the conference)

 

Bronze Partner

$2,500 ($2,500 OR $250 per month in automatic credit card installments)

  • 2 Individual TxDLA Memberships (1 include with conference registration)
  • Company Logo Displayed on TxDLA Website Home page with Link
  • Company Listing on TxDLA Website Partner page with link
  • One-time New Partner Launch Announcement via Social Media post and E-mail Blast
  • Opportunity to submit 1 announcement or event throughout the year about your organization or product for TxDLA to promote and share on all social media channels (Facebook, LinkedIn, Twitter and Instagram).
  • Potential to work with TxDLA leadership and members to form partnerships, develop case studies, white papers, surveys and other consultative type activities considered on a case by case basis.
  • One (1) complimentary conference registration (additional registrations are $250 each)
  • Exhibit Booth Package *
  • Choice of One Breakout Session Exclusive Sponsorship including introduction of the speaker, serve as moderator of the session, 1-minute spotlight and logo displayed on the mobile app session listing. (**please note that the session content/presenter is NOT provided by the Sponsor, but the Sponsor selects a session already on the schedule to INTRODUCE/MODERATE.)
  • Logo recognition on event materials: online (including link to website), e-mail blasts, printed mini program, mobile app on sponsor page, and signage
  • Virtual and Mobile App Sponsor Profile with Logo/Description/Website, Sections for Unlimited Documents, Media, Product Lists
  • Mobile app sponsored post in activity feed
  • List of Preregistrants who agree to be contacted (e-mailed 1 week before the conference)
  • List of Final Attendees who agree to be contacted (e-mailed following the conference)
  • Conference Bag Stuffer AND/OR Free Trial Offer: Opportunity to provide small promotional item in attendee bags and/or provide a free trial for your product to all members
  • Choice of One (1) Breakout Session Exclusive Sponsorships including introduction of the speaker, serve as moderator of the session, 1-minute spotlight and logo displayed on the session listing. . (**please note that the session content/presenter is NOT provided by the Sponsor, but the Sponsor selects a session already on the schedule to INTRODUCE/MODERATE.)
  • Opportunity to participate as a panelist (with other vendors) during a general session. Topic will be selected by the program committee and be of general interest to our entire audience.
  • 1 Complimentary Conference Registration (additional registrations are $100 each)
  • Virtual and Mobile App Sponsor Profile with Logo/Description/Website, Sections for Unlimited Documents, Media, Product Lists
  • Virtual Profile Includes Ability to Connect with Attendees for One-on-One Video Calls
  • Virtual Profile is Live on the Conference Platform for 24-hours/day for 12 months and Viewable by both Live and Future On-Demand Participants
  • Virtual and Mobile App Post in Activity Feed
  • Opportunity for Virtual Raffle Prize Promotion
  • Logo Recognition on Conference Website and E-mail Blasts
  • List of Pre-Registrants who agree to be contacted (e-mailed 1 week before the conference)
  • List of Final Attendees who agree to be contacted (e-mailed following the conference)
  • 10% Discount Off One Registration to Fall Leadership Workshop (2022)
  • Listing on Signage as a Bronze Partner

Association Partner

$1,600 ($1,600 OR $160 per month in automatic credit card installments)

  • 2 Individual TxDLA Memberships (1 included with conference registration)
  • Company Listing on TxDLA Website Partner page with link
  • Potential to work with TxDLA leadership and members to form partnerships, develop case studies, white papers, surveys and other consultative type activities considered on a case by case basis.
  • One (1) complimentary conference registration (additional registrations are $250 each)
  • Exhibit Booth package*
  • Logo recognition on event materials: online (including link to website), mobile app on exhibitor page
  • Virtual and Mobile App Sponsor Profile with Logo/Description/Website, Sections for Unlimited Documents, Media, Product Lists
  • List of Preregistrants who agree to be contacted (e-mailed 1 week before the conference)
  • List of Final Attendees who agree to be contacted (e-mailed following the conference)
  • Conference Bag Stuffer AND/OR Free Trial Offer: Opportunity to provide small promotional item in attendee bags and/or provide a free trial for your product to all members
  • 1 Complimentary Conference Registration (additional registrations are $100 each)
  • Virtual and Mobile App Sponsor Profile with Logo/Description/Website, Sections for Unlimited Documents, Media, Product Lists
  • Virtual Profile Includes Ability to Connect with Attendees for One-on-One Video Calls
  • Virtual Profile is Live on the Conference Platform for 24-hours/day for 12 months and Viewable by both Live and Future On-Demand Participants
  • Opportunity for Virtual Raffle Prize Promotion
  • Logo Recognition on Conference Website
  • List of Pre-Registrants who agree to be contacted (e-mailed 1 week before the conference)
  • List of Final Attendees who agree to be contacted (e-mailed following the conference)

Basic Vendor**

$1,100 ($1,100 OR $110 per month in automatic credit card installments) **Non-Partner

  • 1 Individual TxDLA Membership
  • One (1) complimentary conference registration (additional registrations are at the regular attendee published price)
  • If Face-to-Face is Chosen: Tabletop Booth (6’ skirted table, two chairs, basic wireless WIFI. No pipe/drape, no electricity and no sign. 
  • If Virtual is Chosen: Virtual Profile is Live on the Conference Platform for 24-hours/day for 12 months and Viewable by both Live and Future On-Demand Participants
  • Logo recognition on event materials: online (including link to website), mobile app on exhibitor page of event chosen
  • Virtual and Mobile App Sponsor Profile with Logo/Description/Website, Sections for Unlimited Documents, Media, Product Lists
  • List of Final Attendees who agree to be contacted (e-mailed following the event selected: face-to-face OR the virtual conference)

*Exhibit Booth Package includes:

  • 8’x10’ Pipe and Drape Booth in selected location, first-come, first-served
  • 6’ Skirted Table and Two Chairs, Wastebasket
  • Carpeting
  • 7”x44” Single-line Company ID Sign
  • Electricity (basic) and Wireless Internet (basic)
  • Three Booth Rep Passes for representatives working in the booth only. No meals are included in these passes.

What Others Say:

"TxDLA always does such an incredible job with the conference year after year. Regardless of the names of the people involved, it is consistently one of the best events through and through.

 

Ken Conn

Director, Partnerships & Collaboration

"... it provides access to the right customers from all over the state all in one place, at one time, with some very strategic opportunities to socialize, build relationships and show our latest and greatest solutions.  It would take all year to travel to each of the member's locations, let alone get all of the key customers to come to your booth or attend a vendor session. Above and beyond that, TxDLA lends credibility to what my company represents each and every day to all of my customers around the world. You can always count on a great location, big attendance numbers and a very organized, well put together conference."

"Being leaders in the Texas distance learning community, our team recognizes the importance of being involved with the premier distance learning association in the state.  Having one organization that serves a multitude of distance learning constituents provides us with a way to interact with other distance learning leaders as well as give back to the community in a meaningful manner. Partnering with TxDLA provides access to leaders in the field of distance learning and the ability to act directly with many decision makers."

"Given the size and the audience for the event, TxDLA's exhibit hall always gives us a chance to connect with DE academic leaders and technology experts who directly implement our product's success on campuses. We always find time to update one another, collaborate, and in the true spirit of TxDLA -  interact while having FUN - something that sets this apart from all other conferences."

Show Details and General Information

Moody Gardens Hotel

Seven Hope Blvd.
Galveston, TX 77554
Cut-off date: February 27, 2022
Phone for Reservations: 409-683-1299

Room rate:
$99 State/Federal Per Diem Rate for single occupancy only with state/federal ID*
or $155 per night for single-double only without state/federal ID
Rate will be honored 2 days prior to and 2 days after the conference.
Check-Out is Noon. Check-in is 4:00 p.m.

Register your individual representatives for the conference. Remember that all exhibitor representatives must be registered for the conference. Your booth package includes at least one complimentary registration(s), but you still need to officially register each person (and select "invoice me" as payment type so that we can credit you for the one that comes with your booth). Additional representatives will need to pay $250 to attend the face-to-face conference or $100 to attend the virtual conference (but remember you have up to three booth "passes" for those who are just working in your booth at the face-to-face conference - they will NOT receive a badge for participation in conference meals or other functions). REGISTRATION OPENING SOON

Reserve your hotel room. Visit the following page for instructions on making your hotel reservation. HOTEL RESERVATION

Verify your administrative contact. Check with the person at your company who completed the booth registration forms and ensure that the confirmation email has listed the correct administrative contact information for your company. This is how we will contact you about payment, logistics, booth assignments, reminders, etc.

Submit your logo and profile details for our mobile app and website. Use the form below: PROFILE FORM

Submit payment for your partnership package by March 1, 2022. Previous booth selections will be returned to the open selection of booths if payment has not been received by March 1, 2022.

Review Cancellation Policy. Exhibitor cancellation made prior to January 31, 2020 will result in a loss of $100 (cancellation fee). Cancellations made after January 31, 2022, but prior to March 1, 2022, will result in a loss of 50% of total payment. NO REFUNDS WILL BE MADE AFTER March 1, 2022. Any applicant who fails to show and setup during the prescribed exhibit hall set-up hours agrees that their exhibit space and any amount paid shall be retained by TxDLA.

Review and edit your exhibitor online profile and sales contact information on our website. There will also be an opportunity to review your profile on our mobile app (which is the virtual platform profile as well). This is the information that you want our attendees to see about your company. See the item above for submission information.

Order furniture and accessories from the official decorating company. Please see the exhibitor kit for ordering information and pricing. You should have received a link to the online exhibitor kit with user name and password information. If you did not receive it, please contact Lisa Tomsio. The exhibit hall is NOT carpeted.

Order any special A/V, internet, or electricity above what is provided with your booth package. Your booth comes with a WIRELESS internet connection and a basic electrical connection. Please see the exhibitor kit that was emailed to you by Shepard for ordering information and pricing. Tabletop exhibitors will need to order electricity through the hotel using these forms, or if you prefer a WIRED internet connection, you will need to complete the appropriate form below and provide payment to the hotel separately for the upgrade.
Electricity, Internet and Other Services Order Form (coming soon)

Decide and plan on providing optional attendee conference bag stuffers. All exhibitors have the opportunity to provide small promotional item or free trial in attendee registration bags (link emailed to attendees for free trials). We encourage useful promotional items, tools, or media rather than paper brochures/flyers. You must provide enough quantity for all registrants (approximately 350). Please contact Lisa Tomsio for details and shipment information.

Look for the pre-conference attendee list approximately one (1) week prior to the conference. Requests for the list made by exhibitors prior to one week before the conference will be disregarded. 

Promote that you are exhibiting at the TxDLA Conference by including the dates of the conference or sharing information from this website.

Monday, March 21
Exhibits Set-Up 8:00am-2:30pm
(Opening Keynote in Exhibit Hall 3:00-4:30pm)
Welcome Reception with Exhibitors 4:30-6:30pm

Tuesday, March 22
Exhibits Open 9:30am-4:30pm
Break with Exhibitors 10-10:30am
Mixer with Exhibitors 3:30-4:00pm

Wednesday, March 23
Exhibits Open 8:00am-2:00pm
Sponsor-Hosted Lunch Breakouts 11:00am-12:20pm
Closing Exhibit Hall Celebration 1:30-2:00pm
(Closing Keynote immediately follows at 2:00pm, so please wait to breakdown until 3:00)
Exhibits Breakdown 3:00pm

See the LOCATION page for details about parking.

Your booth package includes a WIRELESS internet connection and a basic electrical connection. Please see the exhibitor kit for ordering information and pricing (will be emailed to you). Tabletop exhibitors will need to order electricity through the hotel using these forms, or if you prefer a WIRED internet connection, you will need to complete the appropriate form and provide payment to the hotel separately for the upgrade.

Exhibitor Service Kit including Electricity, Internet, and Other Services Order Form (COMING SOON)

Order and Shipping Information - coming soon

Q: Can we commit to something now, and pay later during the appropriate quarterly budgeting cycle?
Yes! We would like to have the commitment in a timely manner to better facilitate the planning process while being sensitive to the budgeting timelines of many companies. Therefore, payment of the invoice can be arranged after January 1, 2022 to coincide with the first quarter budgeting cycle. Please plan to pay as soon after the first of the year as possible.

Q: Can I add sponsorships or inkind contributions at a later date?
Yes, please contact Lisa Tomsio to add sponsorships and in-kind contributions, add another booth, update logos, or company information, add contact information, etc.

Q: Are conference registrations included with the costs of the Exhibit Hall booths?
One full conference registration, including complimentary TxDLA memberships, are included with all booth packages. This registration will allow your personnel to be active participants in the conference, and attend all general sessions and meal functions, including the evening dinners and entertainment, which provides opportunities for increased interaction with conference attendees. 

Q: May I bring as many staff members as I want?
Yes. TxDLA recognizes the need for more staffing during the Exhibit Hall hours and offers an additional THREE (3) exhibitor badge passes (for FULL BOOTH PACKAGES ONLY) in which business cards can be inserted for identification. These badges can be shared among your booth representatives/workers who will be working at the booth only and not attending the conference. Representatives who use these badge passes will NOT be provided with meal tickets, but may purchase meal tickets by contacting Lisa Tomsio . Additional exhibitor attendees above the complimentary conference registrations and three (3) badge passes will be required to register for $250 each at the face-to-face conference, and $100 each at the virtual conference (includes all sessions, meals, etc.).

Lisa Tomsio, Phone: 512.402.7797